AI Automation for
Driving Schools
in Melbourne

The agents run independently of your phone — they reply to enquiries and reminders automatically whether you’re in a lesson or not. Your learners and parents get a warm, helpful reply within 60 seconds no matter what you’re doing behind the wheel. When you’re free between lessons, you’ll see the conversation in your dashboard and can take over personally if needed. Nothing interrupts your lesson.

Your AI agents work alongside Google Calendar, Outlook, Calendly, Acuity or whatever you already use — not instead of them. We connect in whatever way your current booking tool supports: API, webhook, calendar feed or CSV export. Your booking calendar stays exactly as it is today and the AI just reads availability to offer slots to learners.

No. You mark the test result in your dashboard (pass or fail) and the agent routes accordingly. Passes get a warm congratulations message about an hour later with a Google review link — that’s the emotional peak where reviews actually get written. Fails get a supportive message instead, offering a dedicated retest prep package and booking options. We never ask a learner who just failed to leave a review.

Yes. The enquiry agent detects whether the sender is a parent asking on behalf of a teen learner, or an adult learner enquiring directly. Parents get messaging that addresses cost, safety, lesson structure and progress reporting. Adult learners get messaging focused on flexibility, test prep timelines and overseas licence conversion if relevant. The tone and follow-up cadence are tuned differently for each.

When a learner replies to a reminder with a cancel message, the agent immediately replies with the next three available lesson slots in your calendar as tap-to-book links. That cancelled lesson gets re-offered to learners on your waitlist or to the parents of recent enquiries first, so the slot refills instead of sitting empty. Your policy on late-cancellation fees is enforced exactly as you configure it — the agent applies your rules, not generic ones.

The Day 3, 7 and 14 reminder cadence counts from the invoice due date and the tone is deliberately warm, not pushy — driving school billing is mostly parents paying on Visa for their kids’ lessons. The chaser reads paid status from Xero, Stripe, Square or MYOB so settled packages are skipped automatically. It handles instalment arrangements and lets parents tap a link to pay the remaining balance in one go. Escalation stops at Day 14 and comes back to you personally for anything after that.

You get a weekly summary SMS flagging anything due in the next 30, 60 or 90 days — Driving Instructor Authority or accreditation renewals (names and rules vary across QLD, NSW, VIC, WA and SA), Cert IV TAE where applicable, First Aid and CPR, Working With Children Check (Blue Card in QLD, WWCC elsewhere), police checks, dual-control vehicle inspection and registration, comprehensive and public liability insurance, and any annual medical clearance required in your state. Not a lecture — just a quiet nudge so nothing lapses.

Yes — and this is one of the biggest revenue leaks we close. 30 days after a learner passes their test, the reactivation agent sends a post-licence upskilling offer: defensive driving, night driving, freeway confidence, trailer or light-rigid endorsements if you offer them. Most driving schools never follow up with their graduates — this agent turns one-off customers into repeat business at exactly the right moment.

Yes. Most solo instructors start on the Starter plan at $97/month for the three core agents — enquiry follow-up, lesson reminders and post-test reviews. Multi-car schools usually start on Growth at $147/month to add the package invoice chaser and permit expiry reminders. When you’re ready, upgrade to Premium at $197/month for compliance tracking and social media. No contracts, no penalties, no rebuild — just flip a switch.

Usually 3–7 days from enquiry to live agents. We build and test on your real data first — you watch it reply to sample enquiries and confirm the tone sounds like you before paying a cent. Solo instructors are usually live in 3 days because there’s less to configure. Multi-car schools take a little longer because we set up per-instructor calendars.